Technical Review

Last updated: Nov 07, 2020 at 12:32am

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Background

The goal of the technical review is to inform instructors about the state of your functional, final prototype and to obtain critical feedback. This feedback will help you prioritize improvements for the final presentation. The review will help you practice how to factually present a product prototype to colleagues in a professional working context and obtain design feedback.

The review will be held during class, as indicated in the class schedule. Examples from prior technical reviews are on the right. You can also view projects from other years in the gallery (select a project and the click on the technical review tab). The communication instructors have also prepared helpful annotated videos on presentation structure and terminology.

Requirements

Each team is working on completing a fully functional prototype for the technical review. All technical features of the product should be working and testable by users by this point in the design process. To reach the end goal, it is important to tackle the most difficult technical challenges early on so that there is time to try multiple approaches. Different technical challenges may be worked on by different task forces simultaneously. Aim to have all of the technical challenges worked out at least a week and a half before the technical review to leave time for integration of the components and the resulting debugging of the completed system.

The review is an informal, interactive prototype demonstration. Think of it as a mostly show (demonstration), not tell, presentation. Be ready to have reviewers using your prototype.

This year's review will be conducted in two parts. In Part I, each team will have 2 minutes to present information about their product, including the product specification/contract (which includes product vision), updated user persona, and use storyboards. In Part II, each team will be demonstrating their products to rotating review teams.

The review format involves groups of instructors rotating through the teams. There are six 15 minute review periods. Each team will demonstrate for a review group for 15 minutes, have 15 minutes off, and then demonstrate again to a different group of instructors. In total, each team will have three 15 minute demonstration/review sessions.

Prepare and practice a 5 minute demonstration of your prototype. This demonstration is a good way to start each of your 15 minute review periods. The rest of the review period will involve the reviewers trying out the prototype and Q&A between the team and reviewers. Not only will the reviewers be asking you questions, but you may ask the reviewers questions, too! This is a good opportunity to get suggestions for any remaining technical issues that you may be having.

During one of your "off periods", your team will be asked to give the 5 minute demonstration to be recorded for the course website. The video will be used for reference when instructors and mentors write feedback for your team. Focus the demonstration on explaining and demonstrating your product. Be sure to review the videos from the communications instructors referenced in the Background section above.

The review contributes to a portion of your shared team-wide grade and all course instructors will participate in the review process. In order to receive the the team grade for this milestone, you need to meaningfully contribute to the team's effort for this milestone.

This is a technical design review, so important aspects that will be considered include:

  • Mechanical design details
  • Human factors/form/aesthetics
  • System integration
  • Details/prototype execution/manufacturing
  • Performance quality/safety/reliability

In addition to a demonstrable prototype and prepared 5-minute presentation, you will also need to submit an updated product contract.

Instructors will attend the review and will meet immediately following to discuss each prototype, but your team instructors will determine your final grade.

Pre-review logistics

Tue, 11/3 midnight: Special review arrangements requests deadline

If a special arrangements are needed to demonstrate your prototype (e.g., Pink Team needs a pool), please let the course instructor know no later than Tuesday evening before the review.

Thu, 11/5 8:00 PM: Product contracts highlights poster submission

You should have a large 24" x 36" poster (portrait or landscape is fine) that clearly highlights critical functional specifications (from your product contract). Please submit a 150dpi .jpg or .png of the poster via the dashboard by 8pm, Thursday, November 5. The 2.s009 TAs will plot and mount the posters and they will be displayed by your demonstration area during the tech review.

Thu, 11/5 midnight: Presenter names submission

So that we can plan for seating in 10-250, please submit the names of your 1 or 2 presenters for the 2-minute presentation portion via the dashboard by midnight, Thursday, November 5.

Fri, 11/6 12:30-1:30 PM: Presentation upload signups

Please use the dashboard to signup for your team's 10-min slot to upload your 2-minute presentation slides onto the presentation computer. Presentation upload sessions will be held in 3-370 from 12:30-1:30 PM on Friday, November 6. All presentation slides must be on the presentation computer by 1:30 PM.

Fri, 11/6 2:15-2:30 PM

Pappalardo will be open for teams to pick up their prototypes.

Fri, 11/6 2:15-2:50 PM: Prepare team demonstration areas

Teams should move their prototypes to their assigned team demonstration areas during this time period and set things up ready for their demonstration.

Fri, 11/6 3 PM: Updated product contract submission

Please upload a PDF of your team's updated product contract by 3 PM, Friday, November 6 via the dashboard.

Review Logistics

Overview

The review will start in 10-250 at 3:05 and will end at 5:30PM on the date indicated in the course schedule.

After each team has presented a 2-minute overview of their product, teams will proceed to an assigned demonstration area.

Instructors will divide into 3 review groups. Every 15 minutes the review groups will switch to a different project team, according to the schedule which will be provided here on the week of the review. The rotation is structured so that you will have 15 minutes on, then 15 minutes off. In total, you will have three 15 minute review sessions.

Prepare your demonstration area so reviewers have space to use the prototypes. There will likely will be several side discussions with reviewers. Please have team members present to demonstrate/answer questions and have several persons ready to record notes during the review.

A 5 minute video of your team demonstrating your prototype will be taken during one of your breaks.

Team participation details

Each team may have up to 2 presenters for the 2-minute presentation.

For the hands-on demonstration part, each team will be presenting a total of 4 times. 3 times will be to review teams of instructors and 1 time will be a filming of a 5-minute demonstration for the online feedback forms.

Since the review extends past the normal lecture time, not all team members are required to attend throughout the entire review period. In addition, some assigned demonstration areas may not have the capacity to hold the entire team plus reviewers, so we suggest that the team may want to staff the demonstration portion of the review in shifts, to allow all team members to participate in interacting with the review teams.

Review schedule

Since the review will take longer than a normal lecture period, the class will start at 3:05 PM sharp (instead of 3:10 PM).

The general schedule for the review is as follows:

by 3:05 PM: All presenters for the 2-minute presentation portion should report directly to 10-250. The rest of the team will report to their assigned, posted classrooms.

3:05-3:25 PM: Review introduction by Professor Wallace followed by the six 2-minute presentations

The presentation order will be:

  1. Green
  2. Red
  3. Blue
  4. Pink
  5. Yellow
  6. Purple

3:25-3:35 PM: teams transition to demonstration areas

3:35-5:30 PM: review team rotations as follows:

Round Review Time Reviewers transition to next team
1 3:35-3:50 PM 3:50-3:55 PM
2 3:55-4:10 PM 4:10-4:15 PM
3 4:15-4:30 PM 4:30-4:35 PM
4 4:35-4:50 PM 4:50-4:55 PM
5 4:55-5:10 PM 5:10-5:15 PM
6 5:15-5:30 PM


Each team will be either on the "odd round" schedule (presenting to review teams in Rounds 1, 3 and 5) or the "even round" schedule (presenting to review teams in Rounds 2, 4 and 6), and during one of your breaks, the TAs ("video" group below) will stop by to film your 5-minute demonstration.

Review locations and rotations

Team Location 3:35-3:50 3:55-4:10 4:15-4:30 4:35-4:50 4:55-5:10 5:15-5:30
Purple 10-250 Group 1
* Smith
Braunstein
Podoloff
Ahmed
video Group 3
* Van De Zande
Wallace
Remote Instructors
Group 2
* Duplessie
Phipps
Nielsen
Blue 3-270 video Group 1
* Smith
Braunstein
Podoloff
Ahmed
Group 3
* Van De Zande
Wallace
Remote Instructors
Group 2
* Duplessie
Phipps
Nielsen
Green 3-370 Group 2
* Duplessie
Phipps
Nielsen
Group 1
* Smith
Braunstein
Podoloff
Ahmed
Group 3
* Van De Zande
Wallace
Remote Instructors
video
Red Pappalardo N Group 2
* Duplessie
Phipps
Nielsen
Group 1
* Smith
Braunstein
Podoloff
Ahmed
video Group 3
* Van De Zande
Wallace
Remote Instructors
Pink Inner Lot S Group 3
* Van De Zande
Wallace
Remote Instructors
Group 2
* Duplessie
Phipps
Nielsen
video Group 1
* Smith
Braunstein
Podoloff
Ahmed
Yellow PDL Group 3
* Van De Zande
Wallace
Remote Instructors
video Group 2
* Duplessie
Phipps
Nielsen
Group 1
* Smith
Braunstein
Podoloff
Ahmed

Post-review Logistics

Notes recorded during the review should be disseminated to the team for consideration when prioritizing improvements before the final presentation and design revisions for the 30 minute final design reviews on Monday, November 9.

Your review materials and videos will be posted, and you will receive written feedback from at least 3 course staff before 5 PM Saturday. After you have reviewed the written feedback from instructors on the course website, please complete your milestone reflection in your design notebook.

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