Team Meeting 2

Last updated: Oct 02, 2020 at 10:41pm

Main Team Meeting Objective

Each section must decide which ideas they will pursue for the 3-Ideas Presentation. You will need to plan how the posters for the presentation will be prepared and presented. You may also want to spend part of the team meeting period doing additional research.

You must submit your three 24" by 36" posters digitally through your student dashboard by Thursday, 8pm, at the latest, to be plotted (a.k.a. printed on a very large printer). If you are able to upload by Wednesday, 8pm, then your team can learn to mount the posters during the Thursday lab access period.

Preparation Before Team Meeting #2

Make sure that you understand the requirements for the 3-Ideas Presentation. In particular, pay attention to the detailed logistics for the week.

Be prepared to give a short summary of background work for the idea areas you were assigned in Team Meeting #1 (e.g., possible customers and their key needs, relevant existing products, market potential, and some technical feasibility analysis). The 2.s009 library page has many excellent resources for research.

The system integrators should prepare an agenda for the lab and make sure the room is set up (name cards on the table, etc.) before the start of lab. Review the running a meeting primer. Make use of the LCD Screens in the room to display any relevant meeting materials.

The information officer should setup a Zoom meeting link for the section's team meeting and email the section in advance of the team meeting (and post on Slack), so that the communication instructor and any student who cannot attend in-person knows what link to use for that week's meeting. You may configure the meeting to allow people to join before the host is there. Please use the section mailing list (e.g., 2s009reda@mit.edu), which will email all the students in the section as well as the team instructors and communication instructor(s). The information officer will be responsible for starting up the Zoom meeting in the team meeting room and helping to ensure that information is being communicated between the in-person and remote participants. You'll be using the 2.s009 computer for Zoom, so keep the login information handy when it is sent to you!

We recommend using Adobe Illustrator, or a similar vector-based program to design your poster. Every MIT student has full access to Adobe Create Suite, which includes Adobe Illustrator, through MIT. The license requests are processed once daily, so be sure to apply for your license early! Lynda.com has excellent tutorials (MIT has a membership). The 2.s009 computers in your team meeting areas have Illustrator installed on them. You may also want to review the sketching tutorials and/or practice sketching. We strongly suggest that everyone requests a license, download the software, and try it out a little before the team meeting.

What's due

There are no graded deliverables due during the team meeting this week. Focus on preparing for the 3 ideas presentation!

As Individual Sections

Your system integrator should present an agenda and estimated timeline for the meeting. Adjust the agenda accordingly, based upon feedback from section members or the section instructor.

The system integrator should obtain a volunteer to take minutes for the meeting (unless your team has chosen a permanent scribe). The person taking minutes needs to post a relevant summary shortly after the lab, either on Slack or uploaded into the Dropbox. This person could be the information officer.

Have the section members/task forces responsible for additional background work related to ideas that were identified during lab last week present their findings. If new ideas were developed over the week they should be discussed as well.

Decide on the 3 ideas that will be presented by your section at the 3-ideas presentation. The two sections that comprise your team should not coordinate on this decision. This means that, for the most part, the two sections of your team will present different options in the 3-Ideas Presentation. Your final list of 3 ideas should include at least one idea that is somehow inspired by the idea fair (up to instructor discretion).

For selecting your top 3 ideas, we recommend:

  1. Develop a short list of up to 8 ideas, drawing from the most promising project identified by your section. 
  2. Develop a small number of key assessment criteria (no more than 6). Things to consider might include aspects that define a product opportunity: novelty and excitement about the idea; clarity and strength of customer need; market/business potential; and aspects of feasibility, including technical interest/excitement, ability to test, and appropriateness of scope. Additionally, you might want to consider educational experience in the context of this class. You must be able to identify at least one person or "client" who represents your customer. This person needs to be easy to contact for advice throughout the term.
  3. Do not just hold a vote asking 'which do you like' to select ideas. Use a rational process (such as the Pugh method) to select 3 ideas. Your team instructor may need to remind you how this method works. An example Pugh chart is at the bottom of the page. Choosing an appropriate datum (reference idea) is important... one that everyone on the team clearly understands, and is neither the strongest or weakest concept. Remember that at least one of the final three ideas should derive from a project suggested at the idea fair.

Example Pugh Chart for comparing fasteners. "S" means same.
Remember this is tool for sparking discussion and debate, and not a pure rating system!

Organize task forces to prepare the posters for the 3-Ideas Presentation. Decide who will be presenting each idea, who will be working on the poster designs, and who will be responsible for bringing each poster to 10-250 on Friday.

If you will be using the lab facilities this week, decide who will be using the lab during each of the lab access periods for your section. Each section may have up to 4 people in PDL or 5 in Pappalardo at a time. You will be able to designate authorized users for lab access periods through the student dashboard. On Wednesday, TAs will help with poster design and on Thursday, TAs will help with mounting posters on foam core (if they were turned in to be plotted by the night before). Be sure to note on the team management site (Slack) which ideas were chosen for the 3-Ideas Presentation, who is responsible for what, and what your desired timeline for completing each task is.

Additional Notes

After the team meetings this week, your team TA will bring you to take photos again, this time without masks on.

Your communication instructor will reach out to your section after the team meeting to arrange a practice time for the pitches. It takes practice to clearly convey an idea in a short period of time, so take advantage of this additional support!

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