Team Meeting 1

Last updated: Sep 15, 2020 at 10:23pm

Team Meeting Objectives

The main goals of this team meeting is to develop your team's organizational structure, elect team officers, and continue the process of product opportunity exploration, building upon your individual brainstorming. You're working towards the 3-ideas milestone in two weeks.

Expectations for All Team Meetings

Team meetings are to begin promptly, 5 minutes after their nominal starting time. Punctuality is an important aspect of teamwork so showing up on time is essential. This applies to both students and instructors. If you are late and people are waiting, you are wasting their time.

Students and instructors must attend all team meetings. If you will be missing a team meeting, please make advanced arrangements so that your teammates can adjust accordingly. Please let your instructor know that you will be away.

In a typical team meeting, roughly 2/3 of the time will be spent giving progress updates and planning next steps, and at least 1/3 of the team meeting time will be spent working on project tasks.

Preparation Before Team Meeting 1

Please review the course website well enough to recall the project workflow and milestones.

Review the topics under the team manual menu carefully, and in particular the team officer roles— electing officers is an important part of the first lab. Think about roles that you would like to assume on your team.

Read the primer on how to run meetings. Know your team mailing lists as they are setup to conduct email communication with your team support network (mentors and instructors). Please use the class team lists so that instructors and mentors can understand how to be be the most help to your team.

Be sure to have prepared your ideation deliverable. Please bring a copy of each of your idea concept sketches to your team meeting. This can be your original sketch. It will be pinned up. Also, use a scanning application to make a scanned copy of each of your idea concept sketches. The digital copy will be submitted for your instructors to grade. Please submit your idea sketches through the dashboard.

Review the tutorial on group idea generation so that you are familiar with the process. If there is time, you will do additional idea generation during lab.

Be prepared to give a short summary presentation about the project opportunities that you saw at the project ideas fair (~5 minutes per project).

Remember that you will be keeping track of your time using the timesheet app.

What's Due

  • Bring your completed ideation deliverable and your design notebook to the team meeting ready for the start of the team meeting.
  • Officer election results must be submitted through your student dashboard by your section's acting system integrator, right after (or during) the team meeting.

Team Meeting 1 Activities

As a Complete Team (Both Sections Together)

Distribute the student and staff name cards. Ideally the instructors will distribute these around the table before everyone arrives for the team meeting. The name cards will be in a designated location in the team meeting room. At the end of each team meeting, the name cards should be collected and put back at the designated location.

Brief introductions around the table should be made. In addition to name, introductions might include special interests or skills, and what you hope to gain through 2.s009. The instructors and mentors should also briefly say what they do and describe their interests.

Students should present the short summaries they prepared for each of the projects they were assigned to at the idea fair. It may be useful to project the idea fair project abstracts during this discussion.

Review the descriptions of officer positions for the team.

As individual sections

You may want to use the provided LCD screens during the team meeting to display the instructions on this page and to help structure your process.

Identify persons in your section that are interested in the system integrator position. Allow each person to briefly say why they want to be a system integrator. Develop a schedule for the candidate system integrators to rotate through during the first few weeks of the course. Each candidate should have at least one week to tryout at the position. When the tryout rotation is complete, the team can vote on a permanent system integrator. Ideally this would be no later in the term than the sketch model milestone.

Now, the first system integrator in the rotation should take on the responsibility for running the rest of the team meeting, as well as ensuring that minutes for today’s team meeting are taken and stored on the team Dropbox (invitations will be sent by email). The minutes for today’s team meeting should include the table constructed during team introductions and all decisions from the remainder of the team meeting. This will include choices for team officers and results from an idea clustering exercise. Files should be uploaded to your team's Dropbox.

Elect one person in your section for each of the team officer positions. If more than one person is interested in an officer position, a weekly trial rotation as described for the system integrator may be used. Please use a democratic election process that has been agreed upon by the section. Each officer needs to understand their responsibilities in detail. It may be helpful to project the role description for each officer under consideration.

Once you have selected officers, please submit this information using the student dashboard. The course instructor will use this information for setting up course mailing lists and peer reviews, etc.. 

Note: financial officers will need to attend a credit card orientation session and a rfp training session. Information officers will need to attend a session with the librarians (date TBD). System integrators will attend a communications workshop (date TBD). There will also be workshops for yodas and video log officers scheduled in the coming weeks. 

Spend about 1/2 of the team meeting looking at the ideas you prepared for the individual brainstorming deliverable. Each team member should pin up and briefly describe their ideas (push pins will be provided). Please include your user-observation/scenario that inspired the idea in your discussion, along with the user/user-need. What's the idea's value proposition? Then, go through the exercise of working en-mass (and silently) to classify the ideas into a small sets of similar ideas. Then give descriptive names to the clusters.

Tip: At this stage, the goal is not to eliminate or select specific ideas and implementation paths. We don't know enough about the opportunities and needs that they represent. Our goal is to identify general sets of opportunities for further investigation. Ideas should be clustered based upon the need/issue, not the embodiment envisioned in the sketches. At this stage the sketches are really just ways to help tangibly "see" an opportunity.

Once you have the clusters named, you will want to decide which idea areas are of the most interest for additional exploration. You might give each section member three stickies and allow them to vote to identify the section's top four areas. This should provide guidance on the areas that are most interesting to the team.

If there is enough time, conduct a group brainstorming session to generate additional ideas within your four chosen areas.

The main goal before lab next week will be to gather information in preparation for the 3-ideas presentation. Before next week the team will need to do background work for its four chosen idea areas (possible customers and their key needs, relevant existing products, market potential, more product ideas, and some technical feasibility analysis). Of course, if something new and interesting comes up in the process of your research, that new direction can be explored as well. At least one product idea should be loosely related to or inspired by the idea fair should be presented at the 3-ideas presentation (up to instructor discretion).

Remember: The research and idea generation during this phase of the project is very important because it will determine your team's direction for the entire term.

Divide the team into task forces as needed, following the guidelines for creating task forces. Clarify what the different groups are to deliver and how the system integrator will facilitate coordination between the different task forces.

Be sure to submit a digital copy of your ideation assignment using the dashbard before the end of your team meeting.

Other Notes

A TA will bring your team, including instructors, to the Pappalardo Lab after your team meeting to take your pictures. These pictures will be put on your team webpage (protected behind a login). If you have class immediately after your team meeting, please email the TAs (2s009ta) to make alternate arrangements.

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