Following the steps below should help your task forces (and team) work more effectively.

Preliminary steps (lead by the systems integrators)

• ensure that the room and team meeting environment is comfortable
• ensure that enough team members are present to represent the team
• make sure that the team members know each other and their capabilities
• define the purpose and agenda for the meeting

Identify the task forces that are needed

• determine what issues must be addressed and how many task forces are needed
• define the goals, responsibilities, and reporting requirements for each task force

Assign membership to the task forces

• is the task force large enough to fulfill their goals yet small enough to work effectively?
• are the necessary skills present within the task force?
• is the task force satisfied with their membership?

Choose a task force leader and assign member responsibilities

• be sure that responsibilities and reporting requirements are understood
• document all decisions in the meeting minutes